Create Workspaces

Workspaces can be created in any of these ways:

• Selecting a view from a search or notification - When you click on the title of the view from a search or notification, Hubble adds the view to the workspace.

  

  Tip: If the view you are selecting is already open in a workspace, you will be prompted to go to that existing workspace or create a new one.

• Workspace menu - When you click on the Workspaces icon, you can then click New Workspace to create a blank workspace.

  

Once you have created a workspace, you can:

• Add views. See Add Views to a Workspace.
• Create a workspace name (do this by going to Manage > Settings > Workspace Settings):
• Add a workspace description
• Add searchable tags to the workspace
• Enable or disable column header formatting. If enabled, reports in the workspace will use the column header formats specified in Hubble Designer. If disabled, they will use the Hubble Web default format.

  Note: This option is disabled by default for workspaces created prior to version 18.2 and enabled for workspaces created from 18.2 onwards.

• Add pages, either through the Manage>Pages menu or by moving a view to a new page.

  

  

• Save the workspace.

Add Views to a Workspace

You can add a view to a workspace in either of these ways:

1. Inside a workspace - Using the Add option on the workspace will add a mini search to select the view.

   Note: You can switch between having views listed in tile format (as above), or listed vertically. To switch between display formats, use the buttons highlighted in the following image.

   

2. Search - Opening the large card for a view provides an option to add an item to a specific workspace by clicking Open.
3. You can add multiple items up to a default maximum of 8:
   1. When using the Add option, if you add an item to a Workspace that already has the maximum number of items on it, you will be informed of this and asked if you want to replace one of these existing items. A list of the existing items will be available to select from.
   2. When you select a new view to add from the search screen to add to a Workspace, if the last page has the maximum number of items on it, the view will be automatically added to a new page.

Finding Workspaces

Open Workspaces

You can quickly see all open workspaces in either of these ways and select one from there:

1. Workspace Icon - Accessible from The Legacy Hub or Home. Open workspaces are displayed here.
2. From within The Legacy Hub or Home, flip over the Open Workspaces Card:

All Workspaces

View all workspaces from either of these places:

1. Workspace Icon - Accessible from The Legacy Hub or Home. Click the Browse All button at the bottom:

   

2. From the Search Bar, select Workspaces from the drop-down and select Search:

Workspace Output and Sharing

You can output a workspace by saving it as a PDF or sharing it with other Hubble users or user groups. Additionally, list views can be downloaded to Microsoft Excel.

Note: You do not need to save a workspace before creating a PDF from it. Any unsaved changes will be included in the PDF.

Save PDF

Note: The maximum number of cells that can be included in a PDF is 500,000. PDF generation that takes longer than 10 minutes will timeout.

1. From the Interact Menu, click Send > Save PDF.
2. Choose the Layout Options.
   1. Document or Presentation layout
      Presentation layout is designed to make generated PDFs look and feel more like the Hubble dashboard. If selected, other layout options should be set as described below. Any list views or text views that need to be scrolled to view fully in Hubble will be truncated in PDF documents with this layout.
   2. Paper size (set to Tabloid if Presentation layout is selected).
   3. Orientation (set to Landscape if Presentation layout is selected).
   4. Automatically rotate pages.
3. Choose the Content Options for the Workspace/Page/View.
   1. Cover page.
   2. Table of contents.
   3. Filter selections for each view.
4. Click Save as PDF once all the options have been set.

Sharing a Workspace with Another User

Workspaces, or copies of Workspaces can be shared to selected users or groups of users. For details, please refer to Sharing Workspaces.

Downloading to Microsoft Excel

To download a list view to Microsoft Excel, follow the below steps.

1. Select the view.
2. Click on the View Options in the upper right corner.
3. Click Save Excel, and once ready, click Download.
4. Once it has downloaded, you can open it in Excel.

   Important: You can only download one list view at a time.